Privacy Policy

At Qapla, we are committed to respecting and safeguarding your privacy. This Privacy Notice sets out key information regarding how we use and process personal data that you provide to us. For all other information regarding our services, please refer to our Terms & Conditions.
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This Privacy Notice applies to this website www.qaplashop.com operated by us and the services we provide therein. If you would like more information about how we collect, use and store your personal data, you can contact us at any time by emailing info@qaplashop.com. 
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Qapla (“we”, “our”, “us”) is a multi-brand marketplace whereby allows you to purchase products directly from third party manufacturers/outlets/retailers/stores/designers/vendors (“Designers”). 

  1. Who is the data controller?

As the operator of this website and for the purposes of the services we provide to you through this website, we will be the controller of your personal data. Under the data protection law, the data controller is responsible for ensuring that your data is held securely, that you are given accurate information about how your data is used, and that your rights regarding your data are respected. We are Qapla International Ltd. (13064094) a company registered in England and Wales and at SW11 8QQ, London.  

However, please note that, as our website allows you to directly purchase products from our Designers, they are the controller of your personal data that they process for the purposes of your relationship with them. This means, when you are buying a product from one of our Designers via our website, any personal data you provide to the Designer to fulfil the order, this will be handled by the Designer and they will be the controller of your personal data. 

  1. How we use your personal data?

We collect and process only the personal data that is required to allow us to provide our services to you. In order to process your personal data we must rely on a legal ground set out under the applicable data protection laws. 

We use:

Why we use it?

Our legal ground:

Your name, email address, password, phone and address and payment details

When you register an account with us, to help our Designers process your order, issuing payment and refunds when requested, sending you information about your order such as confirmation and dispatch details, to contact you concerning your order and handling exchange and returns

 

To perform our contract with you which you have entered into when you wish to purchase a product from us and based on our legitimate interest to help conclude the contract you have entered into with our Designers

Your name, contact details and the other details you provide to us

When you contact us for Customer Service purposes and for us to respond to your queries

Our legitimate interests to assist you in receiving the best customer service possible

IP address and browsing data such as items in your bag, date and time of your visit to our website, browser type, device type, referring website, products you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction data (such as scrolling, clicks, and mouse-overs)

To improve our website and to present our website and offer our services to you in the most effective way

Our legitimate interests to provide the best experience we can and to make sure our website is up to date

Contact data, purchase history, web browsing data and lifestyle 

 

To tailor our marketing communications and website presentation 

Our legitimate interests to meet your preferences 

Your name, email address, postal address, telephone number and product preferences

To send you marketing communications about our products and services

Your informed and explicit consent which you can withdraw at any time by unsubscribing from our marketing communications

Third party name, delivery address and other contact details 

If you are purchasing a product for a friend or for someone else

Our legitimate interests to fulfil your order which you have made for someone else

Your payment details and other necessary information 

To fulfil our obligations arising from a statutory requirement

To meet our legal obligations or to protect your interests e.g. for the purposes of tax provisions

Information that we hold about you

In case our business is acquired by another organisation, your personal data hold by us will be transferred to the buyer. We will inform in case this happens. 

We have a legitimate interest to ensure our business can be continued by the buyer. If you object to our use of your personal information in this way, the buyer of our business may not be able to provide services to you

 

  1. Who do we share your personal data with?

We will share your personal data with other parties in order to be able to provide our services to you. These parties are those involved in the purchase process, such as payment providers, as well as credit reference agencies who we use to assess fraud, credit and/or security risks. 

Our Designers whom you have purchased from also receive your name, address and contact details so they can deliver your order and help resolve any customer service queries you have. While our Designers are controllers of your personal data in their own right, they will only use your personal data to deliver your order and help resolve any customer service queries you have.

Under some circumstances your personal data may be shared with the police, judicial and administrative authorities, in accordance with the law, for the investigation and prosecution of crimes, the prevention of and protection from threats to public security, to allow Qapla to ascertain, exercise or defend a right in court, as well as for other reasons related to the protection of the rights and freedoms of others. 

We may share your personal data with our professional advisors when required for tax, regulatory, legal and accounting purposes. We may also transfer your personal data to a buyer or potential buyer in the event that our assets are acquired by another organization. The purchaser will be required by law to use your personal data only as described in this Privacy Policy

  1. How do we store your data?

Your personal data is mainly stored in the United Kingdom. However, some of the third parties we share your data with may be located in countries outside the United Kingdom or the European Economic Area (EEA) where they may not offer the same level of protection for your personal data as the UK or the EEA. Some of our Designers are located in countries such as the United States, Brazil, Canada, Australia. Where your personal data is transferred outside of the UK and/or the EEA, we will protect your personal data by making sure at least one of the following safeguards is in place:

  • by transferring your personal information to a country that has been deemed to provide an adequate level of protection by the European Commission;

  • by using specific contracts (i.e. standard contractual clauses) approved by the European Commission which give your personal information the same protection it has within the EEA;

  • by asking your explicit consent for the transfer, which you can withdraw at any time, by providing you details relating to the transfer such as the identity of the receiver and the country they are located in, types of data shared and the purpose for sharing;

  • the transfer is necessary for us to perform our contract with you which is for occasional transfers of your personal data.

  1. How long do we keep your data?

We will only retain your personal information for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting or legal requirements. While the specific retention period will vary according to the reason for processing your personal data below are some examples for how long and what purposes we keep your personal data: 

  • when you have purchased goods from www.qaplashop.com we will retain the billing data until the end of the relevant accounting period, normally seven years from the billing date; 

  • when you make a payment, we will retain your payment details up to the certification of the payment and the completion of the relevant administrative-accounting formalities regarding your right of withdrawal and the terms applied for the disputing of the payment;

  • when you provide us with personal data in order to use the services on our Site, such as account creation we will keep your data for this purpose until the termination of the service our relationship with you;

  • in some circumstances (to understand purchasing trends and how people interact with our website) we may anonymize your personal data so that it can no longer be associated with you for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.

  1. Cookies

We use cookies when you visit our site, but you can control these through your browser settings. You can find out how to manage cookies on your devices below.

Cookies are data files that can hold small amounts of info and are stored on your device (computer, smartphone etc.) when you first visit a website. We use cookies for:

  • essential operations, like site navigation

  • allowing you to add items to your shopping bag or to your Saved Items

  • analyzing visitor numbers and behaviors, such as what pages are frequently visited

  • assessing the success of our advertising campaigns, offers and communications

  • targeting suitable advertising messages

  • understanding which Affiliates have helped us reach out to new customers, or have promoted our products on their websites

We use the following types of cookies:

  • Essential cookies: Some of the cookies on our online services are essential for us to be able to provide you with a service you have requested e.g. cookies enabling you to log into your account on the website. You may not be able to use our website without these cookies.

  • Functionality cookies: These cookies allow you to navigate the site and use our features, such as shopping baskets. 

  • Analytics cookies: These cookies allow us to measure and analyze how our customers use the site, to improve both its functionality and your shopping experience. This allows us to continuously improve our online services and your shopping experience.

  • Customer preference cookies: When you’re browsing or shopping on our website, these cookies will remember your preferences (like your language or location), so we can make your shopping experience as seamless as possible, and more personal to you.

  • Targeting or advertising cookies: These are used to deliver ads relevant to you. They also limit the number of times that you see an ad and help us measure the effectiveness of our marketing campaigns.

  • Third-party cookies: Some of the cookies described above are stored on your device by third parties when you use our online services. We have no control over these cookies or how the third parties use them. They are used to allow third parties to provide a service to us, for example analytics. 

How to manage cookies – You may be able to manage your cookie preferences through your browser settings. Please note that, if you modify your settings to block all cookies, you may not be able to access parts of our site or our service.

  1. Links to other websites

We may include links on this website to other websites or resources operated by parties other than Qapla. Where you follow these links and are directed to other websites, you are subject to their own privacy practices and we encourage you to take a look at their privacy policies before submitting any personal information to these websites.

  1. Your rights

You have a number of rights in relation to your personal data and you may wish to exercise the following data subject rights at any time: 

  • Right to access: You have the right to access and request a copy of personal data that we hold about you free of charge. If you would like a copy of your personal data, please email us using the contact details in this policy.

  • Right to rectification: You have the right to ask us to correct any inaccuracies in the personal data we hold about you and to stop us using your data until it has been corrected. We want to make sure that your personal data is accurate and up to date and we will be happy to correct or remove data you think is inaccurate or incomplete.

  • Right to withdraw your consent from our marketing communications: if you have given us your consent to use your personal data for marketing, you have the right to withdraw your consent at any time by emailing us or clicking “unsubscribe” on a marketing email or replying STOP to a text message.  Withdrawing your consent will invalidate any prior processing we have conducted prior to your withdrawal. It also will not affect the processing of your personal data based on legal grounds other than consent.

  • Right to object: You have the right at any time to oppose our processing of your personal data on the basis of our legitimate interest. 

  • Right to erasure (right to be forgotten): In limited circumstances, you have the right to request the erasure of your personal data. Upon receiving and reviewing your request, if we deem it to be a valid request, we will ensure we cease processing and erase your personal data.

  • Right to restrict: In limited circumstances, you have the right to restrict the processing of your personal data

  • Right to lodge a complaint: if you are not satisfied with the way we handle your personal data and you are not able to resolve a data subject request with us, you have the right to lodge a complaint with the UK’s data protection authority, Information Commissioner’s Office (please refer to the link for more information on how to lodge a complaint with the Information Commissioner’s Office).

  • Right to data portability: You have the right to receive a copy of your data that we process based on your consent or on the basis of a contract with you in a standard format. If you wish, where technically possible, we can transfer your data directly to a third party indicated by you.

To make sure that we don’t share your personal data with someone else, we will validate your identity before carrying out your request. To do so, we may ask additional information from you. We respond to all requests we receive from users in accordance with applicable data protection laws. We will do our best to comply with your requests however, in some cases, we may be unable to do so for certain reasons (e.g. if the request is unlawful or if it may infringe on trade secrets or intellectual property or the privacy of another user).

Should you wish to raise a complaint or make a request in relation to your personal data or exercise any of your data subject rights please contact us at info@qaplashop.com

  1. Security

We protect your personal data with specific technical and organizational security measures aimed at preventing your personal data from being used unlawfully.

In particular, we use security measures that guarantee the confidentiality, integrity, and availability of your data such as firewalls, data encryption and access controls.

  1. Contact Us

 We welcome any questions, comments and requests about this privacy policy. If you require further information about how we use your personal data, please contact us at info@qaplashop.com